Terms and Conditions

1.Introduction

In the following "F.T", "we", "our", "us" refers to Fun Time company which is a registered travel agency providing its clients with product-tours on the basis of its web site (www.partykrakow.com) and under the conditions specified below. The parties to this Contract are:

Fun Time Travel Agency
Registered at : Starowislna 66/32 street, 31-035 Krakow
Company registration No.: 12 02 87 307

And

The Client, either physical person or a legal person (hereinafter referred to as "Client"). Terms like "you", "yours" or "group organizer" refer to the person responsible for placing the reservation, completing the booking form, collecting payments and /or making any alterations on behalf of the whole group. For the duration he/she will be our point of contact for the group and you accept that the group organizer has the authority to deal with us on behalf of every member of the group participating in a tour. To avoid confusion, we will not normally enter into discussions with any other member of the group.

The Contract is executed electronically on the basis of a properly and correctly filled-in tour order (application) from the Catalogue offer, the payment of the relevant initial fee for the tour by the Client and the subsequent electronic acceptance of the order by F.T.
The Contract is binding for all persons included in the application. The Client guarantees that the contractual obligations of the persons included in the contract, as well as the contractual obligations of the Client itself are met.

a)      Accommodation packages:

We require an initial deposit of 99 GBP for the whole group to secure your booking against possible price changes due to currency fluctuation. This is not a final deposit though- we pay our suppliers in advance to make sure that prices don't change when you arrive and this initial deposit gives us more confidence in your booking and in the payments we make on your behalf. This deposit should be paid to our bank account no later than 7 days after the invoice has been issued and sent to you.

The final deposit of 50% of the total balance should be paid into our account the latest 45 days before the event begins. This deposit may be however split into 2 rates of 25 % each upon Client's preferences. The exact date by when the whole amount of deposit has to be paid is always specified at the top of the invoice we issue for you.
In case of bookings which are made in less than 45 days before the starting date of the event, we reserve the right to drop off the initial deposit of 99 GBP and ask you for the final deposit of 50% of the total balance.

In case of last minute bookings which are made below 7 days before the event begins we reserve the right to ask you for a 100% deposit of the total balance.
The outstanding balance shall be payable after your safe arrival in Krakow . You may either settle it in cash (in Pounds, Bank of England only, not Scottish) with our guide which is our preferred method of payment or by a credit/debit card in our office in Krakow but then you will incur a surcharge of 4% of the total payable amount and additional currency conversion surcharges which are caused by a difference between the Pound value in Polish Banks on your arrival date and the credit card exchange rates.
Should you wish to complete payment in the local currency, you should contact us first in order to get a binding quote in Polish Zlotys. We also recommend you to wait until you arrive to exchange any currency. We do not advise clients to exchange outside the different destinations, as the rate is poor and all calculations we make will be based on the current exchange rate in Krakow.

b)      Activities Only Packages / Activities Only :

For activities only packages / activities only we also require an initial deposit of 99 GBP for the whole group to secure your booking against possible price changes due to currency fluctuation. The final deposit of 25% of the total order value should be in this case payable to our bank account 30 days before the event begins.

In case of  bookings which are made in less than 30 days before the starting date of the event, we reserve the right to drop off the initial deposit of 99 GBP and ask you for the final deposit of 25% of the total balance.

In case of last minute bookings which are made below 7 days before the event begins we reserve the right to ask you for a 50% deposit of the total balance.

The outstanding balance shall be payable after your safe arrival in Krakow . You may either settle it in cash (in Pounds, Bank of England only, not Scottish) with our guide which is our preferred method of payment or by a credit/debit card in our office in Krakow but then you will incur a surcharge of 4% of the total payable amount and additional currency conversion surcharges which are caused by a difference between the Pound value in Polish Banks on your arrival date and the credit card exchange rates.
Should you wish to complete payment in the local currency, you should contact us first in order to get a binding quote in Polish Zlotys. We also recommend you to wait until you arrive to exchange any currency. We do not advise clients to exchange outside the different destinations, as the rate is poor and all calculations we make will be based on the current exchange rate in Krakow

The contract shall come into existence as soon as you receive our confirmation e-mail or invoice stating that we have received your deposit. The group organizer will be responsible for collecting the deposits from all the participants and transferring them to our account in one payment on the due date. When making a booking with us, you and the rest of your group agree to adhere to the following terms and conditions. It is your responsibility to make all the participants of the event aware of it.

A price specified in the invoice will be considered as the binding price provided the deposit is paid on time. Once it's done you will receive our confirmation e-mail stating we have received your deposit and after this point the price becomes guaranteed and will not be a subject to any surcharge unless the number of the group size has changed or you wanted to change the inclusions of the booking.
However in the extremely unlike situation where the Pound value would reach or excess 25% loss (which we can formally prove) compared to its average value set by The Polish National Bank from the day the initial deposit was paid into our bank account , we reserve the right to apply some increases. Even though we prepay our suppliers to secure the prices, such a drastic change of the Pound value couldn?t be compensated neither by us nor by our suppliers. In these circumstances you may cancel in writing the reservation in whole or in part within seven days of such notification and we will refund the cost attributable to that part of the reservation cancelled. In the absence of such cancellation you will be deemed to have accepted the increased charges.

These are, however, extremely unlikely but we must assume a situation that may occur that is outside of our ability to change and where we are forced to alter important conditions of the agreement (e.g: due to our suppliers mistake). In such cases we will immediately inform you and you shall inform us in writing whether:

• you accept the alterations or

• you want to cancel the agreement in whole or in part, without any costs or cancellation fees

• take part in a tour of the same or higher standard that we shall offer you unless you agree to accept the lower standard but with a return of the price difference.

Compensation arrangements do not apply to circumstances beyond our control. We can change or cancel your event in the following circumstances: war, threat of war, riots, civil strife or terrorist activity, industrial disputes, natural or nuclear disasters, fire and similar events beyond our control.

All changes made by a group leader are free until paying a deposit. After we receive it, all alterations will be recalculated on the basis of current prices. When booking an accommodation package, you may also incur some surcharges if your group size decreases and you didn't notify us in writing about it at least 35 days before the event takes place.

We accept responsibility for all the acts of omissions or negligence of our employees, suppliers and agents except the situation where the omission or negligence was caused by your group member or any third parties not participating in a tour.
F.T also limits its liability in case of death, injury or illness of any of the group participants to a maximum of the price of your itinerary arrangements. We accept no liability for any accident that occurs while any of your group is under the influence of drink or drugs, his behavior is aggressive or threatening or he fails to adhere to health and safety requirements or the injury or death is not directly connected with participating in the events scheduled in the itinerary. We also commit ourselves to helping you or any of your group members in case of compensation claims against any third parties responsible for the damage.
Please bear in mind that some activities you may want to undertake during the tour are classified by the insurance companies as being "high risk" and the price quoted on the web site does not include any insurance against sporting accidents whatsoever. We advise you to buy additional insurance in UK if you plan to participate in high risk sporting activities however it is not obligatory as we guarantee that all our activity suppliers are fully insured

You may cancel your tour at any time in writing. Due to our costs connected with cancellation and depending on the time of cancellation, we reserve the right to charge you as follows:

I) Accommodation packages:

1) cancellation is free before paying a deposit 
2) the initial deposit of 99 GBP is a non refundable deposit
3) the final deposit of 50 % is partially refundable depending on the time of cancellation:

• from 44 days up to 31 days before the event takes place, we will refund 50% of your final deposit

• from 30 days up to 21 days before the event begins we will refund 20% of your final deposit

• from 20 days before the event begins onward we will keep the whole deposit

II) Activities only packages/ activities only:

1) cancellation is free before paying a deposit 
2) the initial deposit of 99 GBP is a non refundable deposit
3) the final deposit of 25 % is partially refundable depending on the time of cancellation:

• from 29 days up to 21 days before the event begins we will refund 20% of your final deposit

• from 20 days before the event begins onward we will keep the whole deposit

Our UK legal representatives in UK are Davies & Partners, Rowan House, Bartlett Way, Gloucester.